A free salary slip / payslip template in PDF and Excel — with the earnings, statutory deductions (EPF, ESI, professional tax, TDS) and net-pay breakdown an Indian payslip should carry.
A salary slip (payslip) is the monthly statement an employer gives each employee, showing how gross pay is built up from earnings and reduced by deductions to arrive at net (take-home) pay. There is no single statutory format, but a payslip is good practice and is effectively required to evidence statutory deductions like Provident Fund and ESI.
A clear payslip separates two sides: earnings (basic, HRA, conveyance and other allowances) and deductions (employee EPF, ESI, professional tax and TDS). Net pay is earnings minus deductions. The template below lays out both sides in the order Indian payslips usually follow.
The live document below is a sample payslip in the ReadyBooks layout. Use Download / Print to save it as a PDF, then add your company header, employee details and the month, and fill in the amounts.
| Section | Component | Notes |
|---|---|---|
| Header | Company name & address, employee name & ID, designation, pay period (month), days worked, bank account / UAN | Identifies who is being paid, for which month. |
| Earnings | Basic salary | Usually 40–50% of CTC; the base for PF and several allowances. |
| Earnings | House Rent Allowance (HRA) | Allowance toward rent; partly exempt under Section 10(13A) subject to limits. |
| Earnings | Conveyance / special / other allowances | Transport, special allowance and any other taxable allowances. |
| Earnings | Gross earnings | Sum of all earning components for the month. |
| Deductions | Employee Provident Fund (EPF) | Employee share, generally 12% of basic (+ eligible allowances). |
| Deductions | Employee State Insurance (ESI) | 0.75% of gross wages where ESI applies (wages up to the ESI ceiling). |
| Deductions | Professional Tax (PT) | State-levied; amount and slabs vary by state (nil in some states). |
| Deductions | TDS (income tax) | Tax deducted at source on salary as per the employee’s applicable slab. |
| Net pay | Net (take-home) pay | Gross earnings minus total deductions — usually shown in figures and words. |
Source: Statutory references: EPF (EPF & MP Act, 1952), ESI (ESI Act, 1948), HRA exemption (Sec 10(13A)). Professional tax is levied by states. Verified 3 Jun 2026.
Plot 14, MIDC Industrial Area, Waluj, Aurangabad, Maharashtra
GSTIN: 27AABCA1234D1Z5
May 2026
Sample — ReadyBooks Payroll fills in real earnings, deductions and net pay each month.