Built for Pune IT and manufacturing across Hinjewadi, Kharadi, Magarpatta, Aundh, Baner, Chakan and Talegaon. TDS Section 192 across both regimes, Form 12BB declarations, Maharashtra Professional Tax (last day of next month), Maharashtra LWF, PF and ESI on the 15th, bank-portal CSV for HDFC / ICICI / Axis. Free plan available.
Same Maharashtra PT rules as Mumbai (last day deadline), large IT headcount band templates, Chakan / Talegaon manufacturing biometric attendance — built in.
Maharashtra PT applies to Pune the same as Mumbai. ₹175 / ₹200 per month slab, ₹300 in February. Last day of next month deadline. Compliance Calendar surfaces it with status pills — distinct from PF / ESI (15th) and TDS (7th).
Engineers on new regime, senior staff and founders on old. Form 12BB captures the regime per employee; TDS Section 192 applies the right slabs, 87A rebate, marginal relief at ₹7L, surcharge tiers (10/15/25/37%), 4% cess. FY 2025-26 and FY 2026-27 pre-loaded.
Pune IT services firms run 5-15 band-level salary templates with per-employee overrides. ReadyBooks supports band templates, useFieldArray-backed line entry, amount-XOR-percentage validation per component. Archive without breaking past runs — snapshot at run time.
3-shift manufacturing (Chakan automotive suppliers, Talegaon engineering) needs CSV import from biometric systems. ReadyBooks accepts CSV into the LOP grid; salary prorates per LOP day with overtime and night-shift premium per role.
Salary expense to P&L; PF / ESI / TDS / PT payables on the balance sheet; Maharashtra LWF (₹25 employee + ₹75 employer per half-year) posted twice yearly (June and December) to a separate LWF Payable. Books reconcile against the payroll register every close.
Bank account numbers AES-GCM encrypted at rest. PAN and Aadhaar masked in the UI. Bank-portal CSV download MFA-gated and HMAC-signed. Data hosted in AWS Mumbai (ap-south-1); daily encrypted database backups with point-in-time recovery.
Built for how Pune actually runs IT and manufacturing payroll.
The 5-step run wizard is identical at any headcount. A 25-person Aundh consultancy and a 1,500-employee Hinjewadi delivery centre run the same way. No "enterprise tier" gate; no slowdown at higher headcount.
One Compliance Calendar covers PF / ESI (15th), TDS (7th), Maharashtra PT (last day) with status pills. Maharashtra LWF (June and December half-yearly) posts to the ledger on the relevant runs (LWF is intentionally not on the Compliance Calendar because half-yearly cadence does not fit the next-month-by-N model).
22-column CSV ready for HDFC NetBanking Corporate, ICICI Corporate Internet Banking, Axis CIB — the portals most Pune corporate banking teams already use. MFA-gated, HMAC-signed, audited per download.
Maharashtra GSTIN starts with state code 27. ReadyBooks runs GSTR-1, GSTR-3B, e-invoicing, e-way bills, and payroll on the same ledger. The Pune CA who signs off books gets one login for everything.
Pune is the IT and manufacturing capital of Maharashtra. The same city houses Hinjewadi Phase 1 / 2 / 3 (Cognizant, Infosys, Tech Mahindra, Persistent, Wipro and hundreds of mid-tier IT firms), Kharadi (EON IT Park — Capgemini, Eaton, Synechron, Honeywell), Magarpatta (CityNet, Bristlecone, the SAS office), Chakan (Tata Motors, Bajaj Auto, Mercedes-Benz, Volkswagen and their tier-1 suppliers), Talegaon (engineering and electronics), Ranjangaon (electronics manufacturing), and a dense band of mid-sized SMEs along the Mumbai-Bangalore highway. Payroll for this mix has to cover both the band-template, large-headcount IT services flow and the 3-shift biometric-attendance manufacturing flow.
ReadyBooks meets both. The 5-step run wizard runs identically at any scale. Band-level salary templates with per-employee overrides cover the Hinjewadi delivery centre's payroll. Biometric CSV import into the LOP grid covers the Chakan manufacturer's 3-shift attendance. Form 12BB declarations capture mixed-regime distribution (engineers new, seniors old). Maharashtra PT (last day) sits on the Compliance Calendar alongside PF, ESI, and TDS; Maharashtra LWF (June / December) posts to the ledger on the relevant runs. The bank-portal CSV drops into the corporate banking portals Pune teams already use.
Pune's payroll mix splits across four employer archetypes. Large IT services delivery centres (Hinjewadi, Kharadi) — 500-5,000+ employees per office, band-level salary templates with 5-15 bands, mixed regime distribution. Mid-sized IT services and product firms (Magarpatta, Aundh, Baner, Viman Nagar) — 50-500 employees, mid-band salaries with HRA optimisation, Form 12BB declarations for old-regime employees. Manufacturing in Chakan / Talegaon / Ranjangaon — automotive, engineering, electronics — 200-3,000 employees per facility, 3-shift biometric attendance, full PF / ESI / PT / LWF coverage, overtime and night-shift premium per role. Funded startups in Baner and Magarpatta — 10-80 employees, mixed regime, significant variable components.
ReadyBooks covers each archetype on the same product. The 5-step run wizard is identical; what differs is how it gets used. Band templates with per-employee overrides for IT services; biometric CSV import for manufacturing; Form 12BB declarations for everyone. Maharashtra PT (last day) surfaces on the Compliance Calendar for every archetype because they are all Maharashtra employers; Maharashtra LWF (June / December) posts to the ledger on the relevant runs (LWF is not on the Compliance Calendar because half-yearly cadence does not fit the next-month-by-N model).
Pune sits in Maharashtra, so the Maharashtra State Tax on Professions, Trades, Callings and Employments Act 1975 applies the same way as in Mumbai. PT is due on the LAST DAY of the next month — for example, April salary PT by 31 May. The slab for FY 2025-26: no PT up to monthly salary of ₹7,500; ₹175 per month for ₹7,501 to ₹10,000; ₹200 per month for above ₹10,000 (₹300 in February to reach the ₹2,500 annual cap).
Pune employers register a PTRC (Profession Tax Registration Certificate) with the Maharashtra Sales Tax Department. The PTRC office for Pune is the Pune Division (separate from Mumbai). ReadyBooks tracks the PTRC registration number at the Statutory Settings level; the monthly PT challan is generated from the payroll register.
Maharashtra also requires an annual PT return (Form III-B) by 30 April of the next FY for employers with PTEC liability. The return is generated from the payroll register; the corresponding amount reconciles against the PT Payable account in the ledger. Late deposit attracts interest at 1.25% per month plus a penalty under Section 6 of the Maharashtra PT Act.
Pune's manufacturing belt — Chakan (automotive and tier-1 suppliers), Talegaon (engineering, electronics), Pirangut, Ranjangaon — typically runs 3-shift attendance with biometric integration. Each shift has its own start and end times, overtime rules, and night-shift premium. The payroll cycle has to capture per-employee LOP days, distinguish between paid leaves, unpaid leaves, and absences, and apply the shift premium correctly.
ReadyBooks accepts CSV import of attendance data from any biometric system into the run wizard. The LOP grid lets payroll ops review each employee's working days before computation; anomaly chips flag zero-attendance and missing-PAN cases. Salary prorates per LOP day, and the salary structure's variable components (overtime, night-shift premium, attendance bonus, production incentive) can be configured per role.
PF and ESI for Chakan manufacturing typically cover the full workforce. ESI applies up to ₹21,000 gross wage — most factory floor workers qualify. PF applies on basic wages up to ₹15,000 (with voluntary contribution above) — most workers contribute on full basic via the voluntary route. Maharashtra PT (last day) and Maharashtra LWF (June / December) cover everyone. ReadyBooks seeds all five (PF, ESI, PT, LWF, TDS) for Maharashtra tenants on day one.
A typical Pune IT services firm migrating to ReadyBooks comes from Greytip / Keka / Zoho Payroll (mid-tier firms) or SAP Payroll / Oracle HCM (large delivery centres). The migration approach: import employee master data (PAN, Aadhaar, bank account, joining date, basic + HRA + structure components) via CSV. Bring across the last 2-3 pay cycles for trial balance continuity. Re-attest Form 12BB declarations digitally so the audit trail starts fresh inside ReadyBooks.
For manufacturing migrations from SAP Payroll, the band-level structure typically maps cleanly onto ReadyBooks salary structure templates. The harder part is the biometric integration — most Pune manufacturers run a third-party biometric / time-and-attendance system that emits a CSV. ReadyBooks accepts the CSV directly into the run wizard's LOP grid, so the integration is a CSV-format mapping rather than an API integration.
Bank-portal CSV format change is usually the simplest part. ReadyBooks generates the standard 22-column format that drops directly into HDFC NetBanking Corporate, ICICI Corporate Internet Banking, SBI Yono Business, and Axis CIB. Most Pune firms are already on one of these portals; the one-time format reconfiguration at the bank end takes about 10 minutes with the bank ops team.
Band templates with per-employee overrides handled via useFieldArray-backed line entry. Form 12BB captures regime per employee. Compliance Calendar surfaces Maharashtra PT (last day), PF / ESI (15th), TDS (7th) with status pills. ICICI Corporate CSV closes the run.
Biometric CSV imported into the LOP grid; salary prorates per LOP day in seconds. Maharashtra PT (last day) tracked on the Compliance Calendar; Maharashtra LWF (June / December) posts to the ledger on the relevant runs. Journal entries post to the same ledger that handles GSTR-1 for the manufacturing output.
Form 12BB captures the regime per employee; TDS Section 192 applies the right slabs, 87A rebate, marginal relief at ₹7L. Salary structure templates handle the variable components consistently. Maharashtra PT (last day) on the Compliance Calendar. Audit trail covers every change.